Purchasing and received-not-billed
Accounting Purchasing at /purchasing is the AP view of purchase orders created and received in Commerce. Commerce remains the source of truth; Accounting maintains a projected snapshot for billing, accrual, and matching workflows.
Purchase-order list
Filter by Commerce lifecycle status: draft, submitted, confirmed, partial, received, paid, or cancelled. The list shows supplier, order and expected dates, total, received value, billed value, and snapshot time.
Select a row to inspect ordered and received quantities, unit costs, line totals, and the current received and billed totals. The page is read-only for PO lifecycle changes; make those changes in Commerce purchase orders.
Create an AP bill
- Select a projected purchase order.
- Select Create Bill.
- Choose the Accounting vendor and optionally set a due date.
- Select Create Draft Bill.
When the PO has receipts, bill lines come from received quantities. Otherwise they use the full ordered quantities. The resulting bill remains a draft for review. Cancelled POs cannot be converted from this page.
Received not billed
Open Received Not Billed to reconcile operational receipts, linked AP bills, and the GL accrual bridge.
| Column | Meaning |
|---|---|
| Received | Received quantity multiplied by unit cost |
| Billed | Total of non-void AP bills linked to the PO |
| Not Billed | Received minus billed; a negative value means over-billed |
| GL Accrued | Net AP posted by PO events |
| GL Expected | Received value while open, zero once paid or cancelled |
| GL Variance | Accrued minus expected |
A nonzero variance can indicate projection or ledger drift. The source contract also identifies a known partial-receipt gap: a partially received PO can show a negative variance before the event bridge posts its full-receipt accrual.
Viewing POs requires view-entry permission. The received-not-billed schedule requires report permission.